Welcome to the:
Newborough Village Hall website
(Peterborough)
New opportunity
Newborough Village Hall email newboroughvillagehall@outlook.com Web: www.newboroughvillagehall.co.uk
Newborough Village Hall, Guntons Road, Newborough, Peterborough PE6 7RT.
PART-TIME
OFFICE ADMINISTRATOR
An exciting new opportunity has arisen at Newborough Village Hall. We have a
new position and are looking for a part-time office administrator. This is a new role which we expect will evolve with the successful candidate.
The position would suit someone who can be flexible with their time and looking for
a new challenge or something to supplement their current daily responsibilities.
Summary of main duties:
- Establish a new office including creating and putting in place appropriate office systems to suit the
needs of the village hall.
- Manage and co-ordinate maintenance contracts, annual and monthly checks as per legislative
requirements.
- Maintain records enabling the village hall to be compliant with all regulations as
instructed.
- Research and coordinate projects as instructed by the Trustees.
- Provide excellent customer service in assisting and liaising with other organisations and the public
in arranging viewings and bookings of the hall.
- General administration support.
- Invoicing and general account administration duties including maintaining accounts and updating
spreadsheets used by accounting.
- Receive monies from the public, issue receipts.
- Possibility to work from home, at times.
As this is a new position, we are looking to start the role at 20 hours per
month. The hours will be flexible around the needs of the village hall and will include one evening a month to meet with the Trustees. We are looking for someone to start as soon as
possible.
The role will be reviewed after 3 months to ensure the successful applicant is able
to carry out the required work efficiently within the time and to review if there are any further responsibilities the position will be required to undertake. The review of the role will be
very much in consultation with the successful candidate.
If this position appeals to you please apply with a covering letter addressing the
personal specification attached, together with your CV to newboroughvillagehall@outlook.com or ring 07818 644099 for further details.
Closing date Monday 20th September 2021.
Personal Specification
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Excellent organisational skills
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Essential
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Excellent knowledge of MS Office
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Essential
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Familiarity with office management procedures
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Essential
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Ability to work without supervision, including the ability to plan your own work,
use your initiative and meet deadlines
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Essential
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Excellent oral and written communication skills. To be able to liaise and
engage with a range of individuals and professionals linked to the village hall
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Essential
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Strong record keeping skills
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Essential
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A pleasant and confident telephone manner
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Essential
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Previous office management experience
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Desirable
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Some knowledge of accounting procedures
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Desirable
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Ability to be flexible. To include flexibility around working hours and tasks
and responsibilities
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Essential
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To be able to prioritise commitments
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Essential
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Relevant administration qualification
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Desirable
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A comprehensive understanding of risk assessments
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Desirable
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Please Note. Following government recommendations please note the following guidance for Newborough Village
Hall
To all hirers of Newborough Village Hall
The guidance that has been given through Cambridgeshire ACRE is that all restrictions regarding hall use will be lifted from Monday 19th July 2021. However,
hirers of the hall will be expected to make informed decisions and act carefully and proportionately to manage the risk to themselves and others.
All community events and activities can recommence from 19th July 2021 although we expect the following guidelines to be
fulfilled;
- Maintain maximum ventilation by opening windows and doors and holding activities outside where possible.
- Encourage social distancing especially where vulnerable people are involved
- Encourage regular hand washing and use of hand sanitiser
- All limits on social contact are removed but take a cautious approach to guest numbers
- Consider those who have not had both vaccines as still vulnerable
- Encourage the wearing of face masks where there are groups of people in small areas
- Track and trace is still in force
In essence take a common sense approach.
As a consequence of the change in rules and the encouragement of applying ventilation;
for the next few months whilst there is warm weather and light nights we will impose a 10pm curfew for events held from Sunday to Thursday. Therefore all meetings and
events need to vacate the hall by 10pm. This is with immediate effect. This is mainly to show consideration to the houses neighbouring the hall. Normal conditions apply for Fridays and
Saturdays.
In preparation for the re-opening of the Village Hall all users and those making a booking must read and acknowledge
they have read the Covid 19 re-opening risk assessmet, either by signing the hire agreement for new hirers or by email to the booking secretary for regular users
Charity Commission Registration Number 302651
For the purpose of the general public to hire the hall for private & public events
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